Where the client started
Each campus tracked fees its own way, so consolidating collections for the management took days and arrived already out of date. Parents queued at counters, and defaulters were found late.
- Fee data scattered across campus-level spreadsheets and registers
- Consolidated collection reports assembled by hand every cycle
- Parents depending on counter visits and phone calls for receipts and dues
How we approached it
- 1 One fee engine for every campus A single configurable fee structure per class and campus, with concessions, instalments and late rules, replacing the separate registers.
- 2 Online payment and instant receipts Parents pay online and receive receipts immediately, which removes most of the counter queue.
- 3 Group-level reporting Management sees collections, outstanding dues and defaulters across all campuses without waiting for a manual consolidation.
- 4 Migration and training Existing student and fee records were migrated and validated before go-live, and staff were trained campus by campus.
Fee collection cycle cut from 9 days to 1