Medicine Expiry Alert Software for Chemists
Know which batches expire next, sell the oldest first, and stop discovering expired stock at the back of the shelf.
Why stock expires unnoticed
Expired medicine is a quiet monthly loss. It happens when stock is tracked by medicine name instead of by batch, when new boxes go in front of old ones, and when nobody owns the weekly check.
How Orvia Pharmacy tracks expiry
Batch and expiry on every purchase
Each purchase creates a batch with its own expiry date, so every strip is traceable.
Oldest batch sold first
At the counter the earliest-expiry batch (FEFO) is picked for you, so cashiers never choose the wrong one.
30-day warning on the dashboard
A card shows how much stock is expiring in the next 30 days, so you act on a list instead of searching shelves.
Low and out-of-stock alerts
A reorder level per medicine shows what to buy, so you do not overbuy to be safe.
A weekly routine that works
- Pick one day a week and one person to own it
- Open the list of stock expiring in the next 30 days
- Bring that stock to the front and tell the counter staff
- Return near-expiry stock to the supplier where their terms allow
- Record anything that has expired so it is never sold
Supplier return terms differ by company, so read them before a large purchase. See our guide on medicine expiry management.
Keep the numbers honest
- Stock history for every medicine
- Adjustments with a record of why
- Stocktake: count the shelf with system stock hidden, then apply the differences
- Expiry and low-stock reports you can download as CSV
Frequently asked questions
How early does the software warn me about expiry?
The dashboard shows stock expiring within 30 days, and the expiry report lists batches by date so you can plan earlier.
What does FEFO mean?
First expiry, first out. The batch that expires first is sold first, even if another batch arrived earlier.
Can I see expiry by batch?
Yes. Stock is held by batch, each with its own expiry date, quantity and history.
Does it work on every plan?
Batch and expiry tracking is part of the product on every plan, including the 60-day free trial.
Start your 60-day free trial
Set up your medical store, import your medicines and bill your first customer. Free for 60 days, no card needed, with one outlet, three users and unlimited products and bills.